This Applicant Data Protection Notice describes how Alpha Dent Implants GmbH (“Alpha Dent Implants”, “we”, “us”) handles personal data you submit when applying for a job. Please read this document carefully to understand how and why we collect, process, share and protect the information you provide.
When you apply for a job at Alpha Dent Implants, we ask you to provide us with your personal data so we can evaluate your application. If this data is not provided, our ability to consider you as a candidate may be limited. You may also provide us with the personal data that we have not specifically requested (for example, your CV or cover letter may contain information about your hobbies, social preferences, etc). That information is provided on a voluntary basis and you determine the extent of it.
Personal data we collect about you may include:
⁍ Personal details: name, address, phone number, email, date of birth, marital status, information about whether or not you have children;
⁍ Education details: educational background, including degrees, certificates, transcripts;
⁍ Employment details: work experience, including company, position and dates of employment, references. Please note that it is your responsibility to obtain consent from your references prior to providing us with their personal data (for example, names, contact and position details);
⁍ Social media pages (e.g. LinkedIn);
⁍ Sensitive personal data – we usually do not request or require sensitive personal information regarding religion, health, sexual orientation or political affiliation in connection with your application. If you have a disability and would like for us to consider an accommodation, you may provide that information during the recruitment process.
⁍ Any other information you choose to share with us – such as personal or social preferences, hobbies, etc.
Alpha Dent Implants will use your personal data for the following purposes:
⁍ recruitment, selection, evaluation and appointment of job candidates for the job you have applied for and for subsequent job opportunities;
⁍ general HR administration and management (in case you become an Alpha Dent Implants employee);
⁍ application analysis such as verification of your employment references, background checks and related assessments;
⁍ compliance with corporate governance and legal requirements (for example, our obligations in employment and the safeguarding of your fundamental rights)
⁍ communicate with you and to inform you of the current status of your application and future opportunities (unless you have told us that you do not want us to keep your information for such purposes).
We do not make any automated decisions in relation to your application without human involvement.
Who we share your personal data with
We share your personal data only with those who really need it in order to perform their tasks and duties, and to third parties with a legitimate business need. We may disclose your personal data to the following types of third parties:
1. Exclusive suppliers
GUNTER Medical GmbH, Bio3 Implants GmbH.
2. Third party service providers
We may also share your personal information with third parties who provide services to us such as recruitment agencies, consultants and attorneys. If your personal data is shared in this way, we do so only on a “need-to-know” basis and we will seek to ensure it is only used in connection with the functions or services these parties will be performing for us and that your personal data is treated by them in a confidential manner. These service providers that we use may change, but we will always seek to ensure that any third parties who handle your personal data will do so in a manner consistent with this Data Protection Notice and in accordance with applicable law.
3. Other third parties
We may also disclose your personal data to other third parties including:
⁍ As necessary to comply with our legal obligations, including in order to respond to a lawful government request, court order, administrative or judicial process (such as a subpoena or a search warrant);
⁍ As necessary to establish, exercise or defend our legal rights;
⁍ As necessary to protect your vital interests (for example, we may need to share your personal information with third parties in the event of an emergency);
⁍ Where we obtained your consent.
For the purposes described above, we process your personal data (i) for the performance of a contract or in order to take steps at your request prior to entering into a contract; (ii) on the basis of our legitimate interests – for example, recruitment, selection, evaluation of potential employees; (iii) legal obligation – in cases such as immigration/visa status verification or adjustments for disabled employees; and (iiii) your consent, e.g. where you allow us to keep your data on file for future job openings.
Your personal data will be retained for as long as necessary to determine if your application has been successful. In this case, your personal data will be added to your employee file.
To unsuccessful candidates we may offer an opportunity to be considered for future openings. In this case, we will ask for your consent to keep your information on file, and will contact you if a suitable position opens. You can withdraw your consent at any time by contacting us at info@alpha-dent.net, and we will delete your information immediately.
Our partners, subsidiaries, affiliates and third parties, to which your personal data can be disclosed may be located throughout the world, including outside the EEA; therefore, the data may be sent to countries with different data protection laws than your country of residence. In such cases, we take measures to ensure that your personal data receives a comparable level of protection, which include adequacy decisions and frameworks (e.g. Privacy Shield for transfers to processors in the United States), Standard Contractual Clauses approved by the European Commission, or other applicable mechanisms. If you would like to know more about these transfers, please contact us at sales@alphadentglobal.com.
Data Protection laws provide you with rights to help you understand and control how your personal data is used. These are your rights:
⁍ Right to be informed about why and how we are processing your personal data – we hope we achieved this by providing you with this Data Protection Notice.
⁍ Right to have access to your data – you have the right to ask us if we are processing your personal data, why we are doing so, under what lawful basis, the categories of your personal data, whether the data is being sent outside the EU, who we share your data with, how long we keep it, and request a copy of the data we are processing. If you are unable to find sufficient information in our Data Protection Notice, please contact us at sales@alphadentglobal.com.
⁍ Right to object to some processing – direct marketing, or if processing is based on legitimate interests.
⁍ Right to have your data deleted – otherwise known as “right to be forgotten”. You can exercise this right if you withdraw your consent and there is no further legitimate interest in our processing of your data, your objection to processing under legitimate interests outweighs our interests, the processing is no longer necessary, there is a law that requires the data to be deleted, or the processing is unlawful. If you would like to exercise this right, please contact us at sales@alphadentglobal.com.
⁍ Right to restrict processing – if the personal data we are processing is inaccurate, if our processing is unlawful, if the data is no longer necessary for the original purpose of processing but needs to be kept for potential legal claims, or you have objected to processing carried out under legitimate interests and we’re still in the process of determining whether there is an overriding need to continue processing.
⁍ Right to data portability – you can ask for your data that we process using a computer, which you provided to us on the basis of consent or because it was necessary for a contract.
⁍ Right to ask us about automated decision-making – we don’t do that, but if we did, you would have the right to ask us to explain the logic involved in making any automated decisions and for the decision to be reviewed by a human being, if that decision had an effect on your rights or freedoms.
⁍ Right to rectification – if any of your personal data that we hold is inaccurate, you can request to have it corrected.
⁍ You have the right to lodge a complaint with the appropriate data protection authority if you have concerns about how we process your personal data. However, we would appreciate it if you contacted us first and gave us an opportunity to resolve the issue.
Reasonable access to your personal data will be provided upon request made to us at sales@alphadentglobal.com. If access cannot be provided within a reasonable time frame, we will let you know the date when the information will be provided. If for some reason access is denied, we will provide an explanation as to why access has been denied.
To help protect the personal data you provide, we maintain physical, technical and administrative safeguards. We update and test our security technology on an ongoing basis. We restrict access to your personal data to those employees who need to know that information to provide services to you. In addition, we train our employees about the importance of confidentiality and maintaining the privacy and security of your data. We commit to taking appropriate disciplinary measures to enforce our employees’ data protection responsibilities.
You are responsible for the information you provide to us and that it is honest, truthful, accurate and not misleading in any way. If you provide information concerning any other person such as individuals you provide as references, you are responsible for providing any notices and ensuring your referee consents to our collecting and processing that information as described in this Data Protection Notice.
As our organization changes from time to time, this notice is expected to change as well. It may also be supplemented by other statements as needed to comply with new or local requirements in the country where you live, or where employee representation agreements exist. If material changes are made to how we process your personal data, you will be provided with a copy or information on how to access the updated notice.
If you have any questions about this notice or if you believe that your personal data is not handled in accordance with the applicable law, you can contact us at sales@alphadentglobal.com
The controller responsible for the collection and processing of your personal data in accordance with the EU General Data Protection Regulation (Regulation (EU) 2016/679) is:
Alpha Dent Implants GmbH
329 W 18th St #915
Chicago, IL 60616, USA
Telephone: (312) 428-5100
Email: sales@alphadentglobal.com
